At USBC we are committed to protecting your privacy. We will not share any information about you without your consent.
We will respect your email privacy. You will only receive emails from USBC in relation to areas you have requested. Your email address will not be shared with any third party without your consent. Emails displaying the email addresses of other people should not be forwarded.
If you choose to send us information via email we cannot guarantee the security of this information until it is delivered to us.
We may collect the following information about you, (which you provide via email, telephone, website 'Contact us' page or hand-written forms):
Other relevant information which you have consented for us to retain
Any sensitive information that you give us is kept confidential and not used for any other purpose apart from that for which it was given.
Who we will share your information with
People listed on the Church Directory will receive your details if you have consented to be listed on the Church Directory,
Leaders of the church and leaders of Church Activity Groups when the sharing of information is considered necessary by the holder of the information
A statutory agency in response to a legal request for your data.
What we will use your information for
Information about children attending church activities is used to keep parents and carers informed about our activities and to provide information required for safeguarding and medical issues.
The Church Directory is used to provide contact details to allow people within the church to get in touch with one another.
The Church Membership list allows the dissemination of information related to members.
Church Group lists are used for rotas.
Church Leaders may also store other information about people from outside the church, with their consent, which relates to their reasons for the contact.
Consent Forms should be signed and dated, and then stored securely. Your consent is required for us to collect and store your data. You have the right to withdraw your consent at any time.
Parental Consent for a child to attend children’s activities is necessary, and also the contact details, permissions and health information are required for the safeguarding of the child.
Right to change, amend or delete your information
You can ask us at any time to change, update, amend or delete the information that we hold about you or ask us not to contact you with any further information. You can also ask us to restrict the information we hold about you.
You have the right to request to see information that we hold (‘subject access request’).
You have the right to withdraw your consent for us to hold your personal data.
Once your data has been deleted you will no longer be on our contacts lists.
Once a request to withdraw consent, or to change, update, alter, amend or delete your data, has been received the Church (Data Controller) will ensure that all necessary procedures are carried out by the Data Processors.
Those who have a copy of the Church Directory will need to be informed about a request to change, update, alter, amend or delete data. (When data needs to be deleted the Directory will need to be deleted from each individual computer and an updated version will be issued. Printed copies should be shredded and a new copy will be printed.)
You can contact us by writing to us at Union Street Baptist Church Union Street Crewe CW2 7Dj or by email at firstname.lastname@example.org
Data Protection Policy Statement (GDPR)
In accordance with the General Data Protection Regulations (GDPR) which became law across the EU in May 2018, Union Street Baptist Church is committed to protecting all personal information (data) that we handle, and to respect people’s rights about how we deal with their information. This policy explains our responsibilities and how we will meet them. We process personal data to help us:
• Maintain our list of church members and regular attenders
• Provide pastoral support for members and others connected with the church
• Provide services to the community such as Tea Club
• Safeguard children, young people and adults at risk
• Maintain our accounts and records
• Recruit, support and manage staff and volunteers
We will make sure that we collect and process all personal data lawfully and fairly, and that it is accurate and up to date. We will also store it securely and ensure it is not kept longer than necessary. Anyone processing personal information on behalf of the church is required to comply with this policy. If you think you have accidentally breached the policy it is important that you contact a Deacon/Trustee
immediately. Anyone who intentionally breaches the policy or has misused any personal data, may be subject to disciplinary action or be liable to prosecution.
What personal information do we process?
We process personal data in both electronic and paper form and all is protected under Data Protection Law. The personal data we process can include information such as names and contact details of people. We will not hold information relating to criminal proceedings or offences or allegations of offence unless there is a clear lawful basis to do so.
If personal data is collected directly from you, we will explain why this is required by issuing a “Privacy Notice” at the time when the personal data is collected. When we are required to get your consent to collect information, we will clearly set out what data we require, why we need it and how we plan to use it. Consent can, however, be refused and can also be withdrawn at any time.
We will not keep personal data longer than is necessary for the purposes that it was collected for, and we will use the appropriate measures to keep data secure at all points of the processing.
Your rights regarding personal data
We will process personal data in line with the GDPR and you have the right to:
• Request access to any of your personal data held by us, and we will respond as soon as possible and at the latest within one calendar month
• Ask to have inaccurate personal data changed
• Withdraw your consent at any time
We will only share personal data with other organisations if we have informed you about the possibility of the data being shared (in the Privacy Notice), in which case we will keep records of any information shared with a third party.